Privacy Policy

This privacy policy (“Privacy Policy”) is applicable to all processing activities of Settlefin (acting as Settlefin Closing Platform) as a data controller.

Please read this Privacy Policy together with our Cookie Policy. This is the first and only Privacy Policy we have. Settlefin may update this Privacy Policy in the future: the latest version can always be found on our Website. You will be able to find our archived Privacy Policies in PDF format here once changes are made.


1. ABOUT THIS PRIVACY POLICY

Due to, for example, your commercial relationship or recent contact with Settlefin or due to a visit to or action on our “Website” (i.e. https://www.settlefin.com including related sub-domains), we may collect, store, and otherwise process personal data relating to you or, if you are a company, your employees/representatives (“your personal data”).

This Privacy Policy describes (i) how we collect, treat, and store your personal data; (ii) the rights you can exercise in relation to your personal data; and (iii) the measures we take to protect it and to secure your personal data.

Settlefin respects your privacy, and we always strive to act in accordance with the applicable privacy legislation, such as (non-exhaustive): (i) the General Data Protection Regulation 2016/679 of April 27, 2016 (“GDPR”); (ii) relevant national legislation regarding the implementation of the GDPR; and/or (iii) other applicable privacy laws (“Privacy Legislation”).


2. SETTLEFIN IS THE DATA CONTROLLER

We are Settlefin, a company with a registered office at Vijverbeek 8, 9688 Maarkedal, Belgium (“Settlefin” or “we/us”).

Settlefin is the developer and provider of the Settlefin Closing Platform as described and represented on the Website (the “Platform”), the corresponding service of Settlefin (“Service”), and is the owner of the Website.

In light of the Privacy Legislation, Settlefin will act as the DATA CONTROLLER of your personal data for the purposes described in this Privacy Policy. This means we are in control of (and thus, responsible for) your personal data.


3. SETTLEFIN’S PROCESSING ACTIVITIES

The personal data we collect, store, and process and the purpose for which we process this data may differ depending on your relation with Settlefin. Below, we outline different scenarios:


3.1 You are browsing on our Website

Contacting Settlefin via the contact form on the Website

  • Purpose: To answer any questions you may have and/or to initiate a conversation.

  • Personal data:

    • First name

    • Last name

    • (Work) email address

    • Nature of inquiry

    • Voluntarily provided information

  • Legal ground: Consent

  • Retention period: Up until one (1) year after your last contact with Settlefin.

Cookies

When browsing our Website, we may also collect your personal data through cookies stored on your device(s) to optimize the functioning of the Website. Please consult our Cookie Policy for more information.


3.2 You (wish to) receive direct marketing (such as updates and newsletters)

Direct marketing

  • Purpose: Providing information on new features of the Platform, our Service, or related products/services.

  • Personal data:

    • First name

    • Last name

    • (Work) email address

  • Legal ground: Consent

  • Retention period: Until you have objected to the processing of your personal data for this purpose. You will be automatically unsubscribed if we did not contact you for over a year.


3.3 You are a prospect and/or seeking a commercial relationship with Settlefin

Requesting a personal demo

  • Purpose: To schedule your personal demo of the Settlefin Closing Platform.

  • Personal data:

    • First name

    • Last name

    • (Work) email address

  • Legal ground: Consent

  • Retention period: Until you have requested to no longer be contacted by Settlefin or until one (1) year following your latest contact with Settlefin, whichever comes first (plus a verification period of six months).

General communication and prospecting

  • Purpose: To have quality conversations (via mail, telephone, or business social media channels) in which Settlefin provides more information on its Service and Platform.

  • Personal data:

    • First name

    • Last name

    • (Work) email address

    • Phone number

    • Company name

    • Country

    • Type of industry

    • Preferred Language

    • Social media/business channel

    • Voluntarily provided information

  • Legal ground: Legitimate interest

  • Retention period: Until you have requested to no longer be contacted by Settlefin or until one (1) year following your latest contact with Settlefin, whichever comes first (plus a verification period of six months).


3.4 Your company is an active Settlefin customer

If you are an employee of a company using Settlefin’s services, your employer acts as your data controller. However, Settlefin may act as a data controller for certain purposes, such as communication and support or billing. For details, please consult our full policy on data processing agreements.


4. LEGAL GROUNDS

For more information on legal grounds, please refer to Section 3 above. Settlefin ensures all processing activities are compliant with the applicable Privacy Legislation.


5. SECURITY

Settlefin undertakes to take reasonable physical, technological, and organizational precautions to avoid unauthorized access to, loss, misuse, or alteration of your personal data.


6. UPDATES

We may update this Privacy Policy from time to time. The latest version will always be available on our Website. Please consult it regularly to stay informed of any changes.


7. CONTACT INFORMATION

For notifications or questions regarding this Privacy Policy, please contact us at samuel@settlefin.com.

‹ Terms and conditions

Data Processing Agreement ›